TERMS & CONDITIONS
1. Registration terms applied to events
By registering you fully accept all registration’s conditions as further detailed:
In application of State and local safety regulations, entrance into the onsite event premises may be subject to health checks if required.
2. Payment and General Conditions
All registration fees are quoted in Euro (€) and exclusive of 21% Belgian VAT. Payment in any other currency will not be accepted. Any change in the applicable VAT rate shall be automatically reflected in the prices of the services purchased.
Prices for the registration are available on the Websites.
Before the Delegate confirms the order, the total amount of the order shall be shown in euros, it includes the VAT applicable the day the order is placed.
Receipt and invoice will be providing after payment via email.
Changes cannot be made to an invoice once it has been emitted. An invoice to an individual cannot be transferred to an organisation after payment. To avoid disappointment, please check the Billing details carefully before payment. If in doubt, contact us.
3. Payment of fees
Payment by Credit card can be made through the online services on our secured server. For security reasons, under no circumstances should credit card details be sent by email.
Payment is due and payable once the transaction process is accepted. At the very latest the payment will have to be received by JoCo 2024 before entering the Colloquium.
In case of additional payments for extra orders or adjustments, a new secured payment link will be sent by email.
Registration fees rate is based on the date of receipt of the registration request. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (CET), on the relevant registration deadline date, otherwise, the higher registration fee will be applied.
Registrations will be acknowledged by email upon receipt of payment and a valid personal email address. Incomplete addresses or agency addresses will not be accepted and will result in the cancellation of the registration.
Active registrations are nominative and non-transferable.
4. Cancellation & modification conditions
At delegate’s initiative
Before 31/07/2024: Reimbursement of 65% of paid fees
After 01/08/2024: No refund
At the JoCo 2024 Organising Secretariat ‘s initiative
Modification of the program
JoCo 2024 reserves the right to modify the event program at any time, which is published as an indication only and subject to change.
No waiving of fees not right to further claims will be possible should the Organising Committee be obliged to alter the program of the Congress.
Changes, postponement and cancellation
Given serious cause, JoCo 2024 is entitled to postpone (modify the dates), to curtail the duration, or to cancel the onsite event. In the event of complete or part postponement or curtailment, the registration is regarded as valid for a possible new date and new duration for the said onsite event.
If the onsite event has to be cancelled, JoCo 2024 will strive to maintain an online event and any onsite registration will be automatically transferred to an online registration. The delegate will be refunded the difference between the onsite and online fee, at the rate applicable when the original onsite fee was paid.
If, due to any contingency that JoCo 2024 cannot overcome (in particular force majeure), both the onsite event and the online event have to be cancelled, registrations by individuals will not be reimbursed at the Organiser’s discretion, taking into account the amounts already spent and the recoveries received from the cancellation insurance contract. Delegates will not be entitled to compensation for any costs or damages incurred as a consequence of such event cancellation, change or postponement
Liability Disclaimer
JoCo 2024 will not be liable for any theft or damage to property and/or persons caused on site during the event, by any factor whatsoever, unless there has been a fault, intent or deliberate recklessness on the part of JoCo 2024.
JoCo 2024 shall not be held responsible in the event of poisoning or food intoxication during the Event.
5. Data Privacy Statement
The information collected during this registration process is necessary to provide you with an optimal user experience and networking opportunities during the JoCo 2024 congress. Without this information, we will be unable to properly process your registration.
During the Congress your online activity will be tracked and collected by the organisers. This will be used for reporting and statistical purposes; to assist in enhancing your experience; to inform you about JoCo 2024 activities in a coherent and adequate manner and provide you with personalised suggestions and recommendations of pertinent content for you to visit.
The recipients of the data are the Organising Secretariat of the registration process and the congress.
The data collected will be kept for a maximum of 5 years after your last transaction or activity with us and financial transactions will be kept for a maximum of 10 years for legal accounting purposes.
Additionally, if you visit an industry partner’s area/webpage or presentation as part of JoCo 2024, your personal data can be retrieved by the corresponding exhibitor or industry: title, first name, last name, email address, city, country, gender, profession, stage in career, primary specialty, place of work and main institution information - such as entered in your account.
In accordance with the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from JoCo 2024, access to and rectification or erasure of your personal data or restriction of processing concerning your data or to object to processing as well as the right to data portability.
For such, please contact info@JoCo2024.org (be aware that a proof of identity will be requested during the process).
You have the right to lodge a complaint with a supervisory authority, and for information, JoCo 2024 has appointed a Data Protection Officer that you can reach at info@JoCo2024.org.
6. Applicable Law and Litigation
These Terms and Conditions shall be governed and interpreted in accordance with Belgian law without regard to any conflicts of laws principles thereof that would require the application of the law of any other jurisdiction.
Any disputes arising in relation hereto shall be submitted to the exclusive jurisdiction of the Belgian Tribunal Judiciaire located in Brussels.
7. Contact Details
For further information, please contact the info@JoCo2024.org.